2012 Annual Meeting — Exhibit Information

Vancouver Convention & Exhibition Centre, East Building 
Commercial Exhibit Hall: April 30–May 2, 2012
(2012 ARRS Annual Meeting: April 29–May 4, 2012)

Eligibility for Exhibiting

Any organization whose proposed exhibit enhances the educational and scientific goals of the 2012 ARRS Annual Meeting is encouraged to apply for space. ARRS reserves the right to refuse rental of exhibit space to any organization whose display of goods or services is not likely to be, in the opinion of ARRS, compatible with the general character and objectives of the exhibition.

Standard Booth ($2,500) includes:

  • A 10’ x 10’ booth space in the exhibit hall (additional 10’ x 10’ space can be purchased)
  • 8’ high back wall drape, 3’ high draped sidewall dividers, and a sign bearing the company name
  • A 50 word company description in the meeting program book
  • A listing on the ARRS website (www.arrs.org) and a link to the company’s website
  • Exhibitor registration for four (4) company representatives for each 10’ x 10’ booth space purchased
  • Two (2) one-day guest passes to the exhibit hall (available upon request)
  • One (1) attendee badge per 10’ x 10’ booth space to attend all educational sessions included in the general registration fee. The categorical course and review course are not included.
  • 24-hour security

You Asked – We Delivered

Due to overwhelming response, ARRS will once again provide
complimentary lunches in the exhibit hall!

"Adding daily lunches was great — we noticed a big impact on our booth traffic."

Space Assignment

ARRS has established a priority point system for booth placement. Exhibitors with the most points will have first choice regarding space and location. ARRS will do everything it can, within this framework, to provide exhibitors with the space requested.

Corporate Partner
Booth Application on Time
Consecutive Years Exhibited
Consecutive Years as a Corporate Partner
Corporate Sponsor
Early Exhibit Application
Number of 10' x 10' booths
Roentgen Fund Donor
AJR, AJR II and ARRS InPractice Advertisers 		10 points (based on 2012)
5 points (based on 2012 application)
5 points per consecutive year
5 points per consecutive year
5 points (based on 2012)
2 points per month (based on 2012 application)
1 point per 10’ x 10’ (based on 2012)
1 point per $1,000 (based on 2011/2012)
1 point per $1,000 (based on 2011/2012)


Exhibit Installation

Saturday, April 28
Sunday, April 29

Noon – 5 p.m.
8:00 a.m. – 5 p.m.
 

Exhibit Hours

Monday, April 30 
Tuesday, May 1

9:15 a.m. – 4 p.m.
9:15 a.m. – 4 p.m.

Peak Hours:
Morning break
Lunch
Afternoon Break


9:30 a.m. – 10:30 a.m.
Noon – 1 p.m.
3 p.m. – 4 p.m.

 

Wednesday, May 2

9:15 a.m. – 1 p.m.

Peak hours:
Morning break
Lunch


9:30 a.m. – 10:30 a.m.
Noon – 1 p.m.
 

Exhibit Dismantle

Wednesday, May 2
Thursday, May 3

1 p.m. – 6 p.m. 
7 a.m. – Noon.

 

Hotel & Travel Information

Once booth payment is processed, we will send you an email with a link to make hotel reservations and travel arrangements. Rooms sell out quickly, so book early.