2010 Annual Meeting — Important Dates for Exhibitors
January 22, 2010
- Reserve ad space for inclusion in the March issue of the American Journal of Roentgenology (AJR). This is the pre-meeting issue and your chance to announce your participation. An exclusive advertising discount is available to exhibitors for this issue. Contact Denell Deavers at ddeavers@acr-arrs.org for more information.
February 5, 2010
- Exhibit application with payment due to ARRS.
- Company logo due to Hope Neely at hneely@acr-arrs.org.
- Company profile (50 words or less) that includes your company name and complete company contact information (mailing address, phone, fax and Web site address) due to Hope Neely at hneely@acr-arrs.org. This information will be included in the meeting program book.
February 19, 2010
- Reserve ad space for inclusion in the April issue of the American Journal of Roentgenology (AJR). This is the ARRS Annual Meeting bonus distribution issue. Advertising in this issue provides valuable additional exposure for your company. An exclusive advertising discount is available to exhibitors for this issue. Contact Denell Deavers at ddeavers@acr-arrs.org for more information.
March 26, 2010
- Booth personnel registration deadline.
After this date, all registrations must be done onsite.
April 23, 2010
- Discount deadline for ordering booth services, furniture, etc.
Earlier deadlines may apply for some items and services. Please see exhibitor service kit for details.
May 1, 2010
1:30 pm: Exhibitor Registration Opens
2:00 pm–6:00 pm: Exhibit Installation
May 2, 2010
7:30 am–6:00 pm: Exhibit Installation
All exhibits must be fully operational by 6:00 pm on May 2. After this hour, no installation work will be allowed. If booth set-up has not begun by 3:00 pm Sunday, May 2, Champion Expositions will begin set-up at the company’s expense.
May 5, 2010
4:00 pm–12:00 midnight: Exhibit Dismantling
No packing of materials or equipment can begin until 4:00 pm on May 5. By signing the exhibit space application, the exhibitor agrees not to begin dismantling until the exhibit hall is officially closed.
May 6, 2010
8:00 am–2:00 pm: Exhibit Dismantling
All exhibit material must be packed and ready for shipment by 2:00 pm on May 6. If exhibits cannot be removed by 2:00 pm, special arrangements must be made. All material not removed by that time will be shipped at the exhibitor’s expense by a carrier selected by Champion Expositions.
Times and dates are tentative and will be confirmed in the Exhibitor Service Kit.