2010 Annual Meeting — Exhibit Information
Eligibility for Exhibiting
Any exhibitor whose proposed exhibit will enhance the educational and scientific goals of the 2010 ARRS Annual Meeting is encouraged to apply for space. ARRS reserves the right to refuse rental of exhibit space to any company whose display of goods or services is not likely to be, in the opinion of ARRS, compatible with the general character and objectives of the exhibition.
Standard Booth
The standard booth size is 10' x 10'. The basic rental rate includes an 8' high back wall drape, 3' high draped sidewall dividers, a sign bearing the company name, heating, air conditioning and general overhead lighting.
In-line Exhibits (10' x 10' or multiple thereof)
The back half of the basic exhibit may be furnished up to a height of 8'. The front half of the rented space may be furnished from the floor up to a height of 4', with the exception of equipment that may exceed the 4' height limit but may not be higher than 8' and must be placed so it does not block the view of or impede the sight lines of adjacent exhibits, including solid walls.
20' x 20' Exhibits (Islands)
Islands can be furnished up to a height of 16'. The edges of the rented space may be furnished from the floor up to a height of 4', with the exception of equipment that may exceed the 4' height limit but may not be higher than 8'. All components of the space should be placed so they do not block the view of or impede the sight lines of surrounding exhibitors, including solid walls.
Space Assignment
ARRS has established a priority point system for booth placement. Those exhibitors with the most points will have first choice regarding space and location. ARRS will do everything it can, within this framework, to provide exhibitors with the space they request.
Point System for Booth Assignment
|
Corporate Partner
10 points (based on 2010)
Booth Application on Time
5 points (based on 2010 application)
Consecutive Years as a Corporate Partner
5 points per consecutive year
Consecutive Years Exhibited
5 points per consecutive year
Corporate Sponsor
5 points (based on 2010)
| |
Early Exhibit Application
2 points per month (based on 2010 application)
AJR, AJR II and ARRS InPractice Advertisers
1 point per $1,000 (based on 2009/2010)
Number of 10' x 10' booths
1 point per 10' x 10' (based on 2010)
Roentgen Fund Donor
1 point per $1,000 (based on 2009/2010) |
Exhibitor Service Kits
Exhibitor service kits containing order forms and information on furnishings, signs, accessories, electrical requirements, labor, drayage, shipping, audio-visual equipment, florals/plants, etc., will be available online. Once ARRS has processed your application, Champion Expositions will forward you information on how to access the online exhibitor service kit.
Exhibit Installation
Saturday, May 1
2:00 pm–6:00 pm
Sunday, May 2
7:30 am–6:00 pm
All exhibits must be fully operational by 6:00 pm on Sunday, May 2. After this hour, no installation work will be allowed. If booth set-up has not begun by 3:00 pm Sunday, May 2, Champion Expositions will begin set-up at the company’s expense.
Badges are required for entry into the exhibit hall on installation dates and may be obtained beginning at 1:30 pm on Saturday, May 1. Because of safety considerations, no children under the age of 16 will be allowed on the exhibit hall floor during installation and dismantling. Security guards will be instructed to strictly enforce this rule.
Exhibit Hours
Monday, May 3–Wednesday, May 5
9:15 am–4:00 pm
Exhibit Dismantling
Wednesday, May 5
4:00 pm–12:00 midnight
Thursday, May 6
8:00 am–2:00 pm
Please note that no packing of materials or equipment can begin until 4:00 pm on May 5. By signing the exhibit space application, the exhibitor agrees not to begin dismantling until the exhibit hall is officially closed.
All exhibit material must be packed and ready for shipment by 2:00 pm on May 6. If exhibits cannot be removed by 2:00 pm, special arrangements must be made. All material not removed by that time will be shipped at the exhibitor’s expense by a carrier selected by Champion Expositions.