Bylaw Amendments
All changes to the Bylaws are indicated in bold or with strikeouts.
ARTICLE V
DUES AND ASSESSMENTS
SECTION 1
Dues
Membership shall be contingent upon the payment of such dues and assessments as may then be in force.
Dues and assessments shall be established by the Executive Council upon the recommendation of the Finance and Budget Committee. Upon recommendation of the Publication Committee, the Executive Council shall establish a portion of dues to be allocated to a member subscription to society journals.
SECTION 2
Waiver of Dues
Any member suffering serious financial hardship or long-term illness may request a waiver of dues for that year. All such requests must be made in writing and directed to the Chair of the Membership Committee. Such waivers shall be granted at the discretion of the Chair of the Membership Committee. If the reasons for the request persist beyond that year, a written request must be submitted each year.
SECTION 3
Nonpayment of Dues
Any member whose dues are not current may be remain unpaid 120 days following the date of the first dues notice shall be stricken from the rolls of membership provided he or she shall have been notified in writing 30 days prior to termination of membership.
Any member who has been dropped for nonpayment of dues may make an application for reinstatement within one year, such application to be accompanied by the payment of any unpaid dues and assessments. Such applicants for reinstatement must conform to Article III, Sections 1-11, as applicable. An applicant whose membership has lapsed for a period greater than one year must reapply as a first-time applicant.
ARTICLE VI
EXECUTIVE COUNCIL
The Executive Council shall be constituted as follows: the President, the President-Elect, the Vice President, the Secretary/Treasurer, the Treasurer, the Chair of the Membership Committee, the Chair of the Publication Committee, the Chair of the Education Accreditation Compliance Committee/CME Committee, the Chair of the Meetings Program Committee, the Chair of the E-Learning Committee, the Chair of the Skills Assessment Committee, the Chair of the Instructional Courses Committee, the Chair of the Corporate Relations Committee, the Chair of the American College of Radiology Board of Chancellors, the Vice Chair of the American College of Radiology of Chancellors, and the most recent ARRS Past President, who shall remain a member of the Executive Council until the conclusion of the annual membership business meeting.
The President shall serve as Chair of the Executive Council. In the absence of the President, the President Elect shall serve as Chair for that meeting. In the absence of the President and President Elect, the Vice President shall serve as Chair for that meeting.
The Executive Council in conjunction with the Finance and Budget Committee shall have oversight of the expenditures of the funds of the society. The Executive Council shall select the location for the annual scientific meeting and have general supervision of the affairs of the society. The Executive Council shall meet at least annually, that meeting to precede the annual scientific meeting. A The time and place of such meeting shall be published in the annual scientific meeting program, and a report of actions taken shall be presented at the annual membership business meeting. It is also provided that if in the opinion of the Executive Council a national emergency or other exceptional circumstance exists, the Executive Council shall have the power to suspend the annual meeting.
A special meeting of the Executive Council may be called at the discretion of the Chair and/or upon the written request of five members of the Executive Council. At special meetings no other business shall be conducted or enacted except that stated in the call for the meeting. Such meetings may be conducted via telephone, mail or other such media as may be deemed appropriate.
Five members shall constitute a quorum for the transaction of business at any meeting of the Executive Council.
ARTICLE VII
STANDING COMMITTEES
The Executive Council from time to time may create standing and ad hoc committees and subcommittees to meet the organizational needs and carry out the mission directives of the Society. Composition of all standing committees are described herein in these bylaws but may be adjusted as necessary to best fulfill the society’s mission. Committees are authorized to invite consultants and other guests as appropriate to assist the committees in their deliberations. Only committee members may vote on any committee matter.
The President, Secretary/Treasurer, and Executive Director are ex officio members of all committees except the Nominating Committee.
The term of office for all committee chairs shall be three years.
No elected officer shall hold another office or membership in a standing committee except as permitted by the bylaws, but he or she may act as a representative of the Society to other organizations.
SECTION 1
Executive Committee
The Executive Committee shall be comprised of the officers of the Society as follows: the President, the President-Elect, the Vice President, the Secretary/Treasurer, the Chair of the ACR Board of Chancellors, and the Chair of the Education Accreditation Compliance Committee., and the Treasurer. The President shall serve as the Chair of the Executive Committee.
The duties of the Executive Committee shall be to provide long range and strategic planning and to act for the Executive Council in the interim between meetings of the Council. Meetings shall be scheduled as necessary in order to carry on routine decision-making for the good of the Society. Such meetings may be conducted via telephone; mail or other such manner as may be deemed appropriate. The Chair of the Executive Committee shall report these decisions and make recommendations as indicated to the Executive Council no later than at its next regularly scheduled meeting.
SECTION 2
Publication Committee
The Publication Committee shall be comprised of the Chair, the Chairs of its subcommittees and additional members appointed by the President from the eligible classes of membership as may be necessary to carry out the duties of the committee, such members to serve for three year terms staggered so as to provide continuity. constituted as follows: six members appointed by the President, subject to the approval of the Executive Council, from the eligible classes of membership, five of whom shall serve five years, one being appointed each year. The sixth member shall be t The Chair, who shall be appointed for a five-year term by the President, subject to the approval of the Executive Council, from among the appointed committee members. The administrative office staff member of the Society with oversight for publications shall be an ex-officio member of the Committee.
The Publication Committee shall have oversight of the Society’s general scientific and educational publication activities and content, in consultation with the Education Accreditation Compliance/CME Committee, and shall recommend to the Executive Council the appointment of the Editor of the American Journal of Roentgenology and other special editors as deemed appropriate.
The Publication Committee shall meet at least annually and the Chair shall report actions taken at the next meeting of the Executive Council.
SECTION 3
Meetings Program Committee
The Meetings Committee shall be comprised of the Chair, the Chairs of its subcommittees, the President-Elect, the Vice President, and additional members appointed by the President from the eligible classes of membership as may be necessary to carry out the duties of the committee, such members to serve for three year terms staggered so as to provide for continuity. The Chair shall be appointed by the President, subject to the approval of the Executive Council, from among the committee members.
The Program Committee shall be constituted as follows: eight members including the President- Elect, the Vice President, the Chair of the Education/CME Committee, the Chair of Instructional Courses, and four members appointed by the President, subject to the approval of the Executive Council, from the eligible classes of membership to serve for three years, one being elected each year, one of whom shall serve as Chair, who shall be appointed for five years by the President, subject to the approval of the Executive Council, from the appointed committee members.
The Meetings Program Committee, in consultation with the Education Accreditation Compliance/CME Committee, shall have oversight for the planning and implementation of all live the annual educational and scientific activities program and shall evaluate and recommend to the Executive Council new program initiatives. The Chair shall work with the executive leadership to evaluate appropriate venues for future annual meetings and shall report the results of such evaluation to the Executive Council.
The Program Committee shall establish subcommittees to review papers and exhibits submitted for presentation at the annual scientific meeting of the Society in each area of subspecialty interest and to make recommendations regarding acceptance or rejection. The Chair of the Program Committee shall have discretion as to the number of areas of subspecialty interest and shall recommend an appropriate number of individuals to serve on each subcommittee for terms of up to three years, staggered in a manner to provide for continuity. The subcommittee members shall be appointed by the President, subject to the approval of the Executive Council, from the eligible classes of membership. The Chair of the Program Committee shall annually name individuals to serve as the Chair of each subcommittee. Subcommittee Chairs shall report to the Chair of the Program Committee.
SECTION 4
Finance and Budget Committee
The Finance and Budget Committee shall be comprised of constituted as follows: five members including the President, the President-Elect, the Vice President, the Chair of the Education Accreditation Compliance Committee, and the Secretary/Treasurer the Secretary and the Treasurer, who shall serve as Chair.
The Finance and Budget Committee shall have general supervision of the finances of the Society. The committee shall present an itemized budget of income and expenses for the next fiscal year to the Executive Council for approval.
SECTION 5
Education Accreditation Compliance/CME Committee
The Education Accreditation Compliance Committee /CME shall be comprised of the Chair, the Chairs of its subcommittees, constituted as follows: eight members including the President-Elect, Chair of Program the Meetings Committee, Chair of the Publication Committee, Chair of the Instructional Courses E-Learning Committee, Chair of the Skills Assessment Committee, and additional members appointed by the President from the eligible classes of membership as may be appropriate to carry out the duties of the committee, such members to serve for three year terms, staggered so as to provide continuity. The Chair shall be appointed by the President, subject to the approval of the Executive Council, from among the members of the Committee and shall serve for three years. and four members appointed by the President, subject to the approval of he Executive Council, from the eligible classes of membership, three of whom shall serve three years, one being appointed each year, and one of whom shall be appointed by the President from the appointed members of the committee, subject to the approval of the Executive Council, to ser as Chair for five years.
The duties of the Education Accreditation Compliance /CME Committee shall be to plan, approve and supervise all continuing medical education and maintenance of certification activities and continuing education activities for allied professionals activities to maintain the strictest standards of quality; and of the Society and to ensure all activities they are in accordance with the mission statement of the Society and in compliance with the continuing medication education standards of the Accreditation Council for Continuing Medical Education, the American Board of Radiology, and equivalent accrediting bodies for allied professionals. The Education/CME Accreditation Compliance Committee shall ensure a full complement of educational offerings to meet the needs of members across all areas of subspecialty interest and including the full range of delivery formats. print and electronic formats and stand-alone meetings. At the discretion of the Chair, the Education/CME Committee may establish subcommittees as appropriate to carry out its mission.
The Education/CME Committee shall establish a subcommittee to plan and coordinate development of self assessment modules and other resources to facilitate maintenance of certification. The subcommittee shall include members representing each subspecialty are of focus recognized by the American Board of Radiology, with terms staggered in such a way as to provide for continuity.
SECTION 6
Instructional Courses E-Learning Committee
The Instructional E-Learning Courses Committee shall be comprised of the Chair, the Chairs of its subcommittees, and additional members appointed by the President from the eligible classes of membership as may be necessary to carry out the duties of the committee, such members to serve for three year terms staggered so as to provide for continuity. The Chair shall be appointed by the President, subject to the approval of the Executive Council, from among the committee members. constituted as follows: a Chair of the Committee, appointed by the President subject to the approval of the Executive Council from the eligible classes of membership for an initial period of five years and annually thereafter. The President, subject to the approval of the Executive Council, shall appoint an Associate Chair of the Instructional Courses Committee from the eligible classes of membership for an initial period of one year and annually thereafter.
The Chair may, at his or her discretion, appoint up to twelve members of the committee form the eligible classes of membership of the Society. These appointments shall be for an initial period of one year, with annual appointments thereafter.
The duties of the Instructional Courses E-Learning Committee shall be to plan and implement a program of instruction using electronic delivery methods and shall monitor trends in and recommend adoption of innovative educational technologies for the annual scientific meeting.
SECTION 7
Skills Assessment Committee
The Skills Assessment Committee shall be comprised of the Chair, the Chairs of its subcommittees, and additional members appointed by the President from the eligible classes of membership as may be necessary to carry out the duties of the committee, such members to serve for three year terms staggered so as to provide for continuity. The Chair shall be appointed by the President, subject to the approval of the Executive Council, from among the committee members.
The duties of the Skills Assessment Committee shall be to design and implement assessment and testing activities to enhance the skills and proficiencies of the membership and to monitor trends in and recommend adoption of the latest in adult assessment protocols and technologies.
SECTION 78
Membership Committee
The Membership Committee shall be comprised of the Chair, the Chairs of its subcommittees, and additional members representing the various interests within the membership appointed by the President from the eligible classes of membership as may be necessary to carry out the duties of the committee, such members to serve for three year terms staggered so as to provide for continuity. The Chair shall be appointed by the President, subject to the approval of the Executive Council, from among the committee members constituted as follows: Twelve members including representatives from the various interests within the membership, appointed to terms of three years staggered in such a way as to provide for continuity, one of whom shall be appointed by the President, subject to the approval of the Executive Council, to serve as Chair for a term of five years. At the discretion of the Chair, additional members may be added to meet the diverse needs of the membership.
The duties of the Membership Committee shall be to provide ongoing review of the society’s products and services and to make recommendations consistent with the society’s strategic vision regarding opportunities to refocus existing and develop new content to meet the needs of varying interest within the membership.
The Chair of the Membership Committee shall review membership criteria and recommend actions for maintaining adequate membership enrollment and shall also take action on requests for waiver of dues and any other membership matters referred to him or her.
SECTION 89
Corporate Relations Committee
The Corporate Relations Committee shall be comprised of the Chair, the Chairs of its subcommittees, constituted as follows: nine members including the Chair of the Program Meetings Committee, and additional members appointed by the President from the eligible classes of membership as may be necessary to carry out the duties of the committee, such members to serve for three year terms staggered so as to provide for continuity. The Chair shall be appointed by the President, subject to the approval of the Executive Council, from among the committee members. the Chair of the Instructional Courses Committee, and up to six additional members appointed to three-year terms staggered so as to provide for continuity, and the Chair, who shall be appointed by the President, subject to the approval by the Executive Council, from among the committee members to serve for give years.
The Corporate Relations Committee shall develop and oversee industry partnership programs relevant to the membership and consistent with the Society’s mission. The committee shall identify and seek to establish long-term relationships with industry as well as opportunities for industry-sponsored programs and services that expand and enhance the Society’s educational objectives.
SECTION 910
Nominating Committee
The Nominating Committee shall be constituted as follows: three members including the President-Elect, Vice President and the Past President, who shall serve as Chair.
The duties of the Nominating Committee shall be to nominate from the eligible classes of membership of the Society individuals to replace those officers whose terms are about to expire. The Committee shall nominate Society officers from among the current officers and committee chairs who have served at least three years. The Nominating Committee shall present its nominations at the annual membership business meeting of the Society.
SECTION 1011
Gold Medal Nominating Committee
The Gold Medal Nominating Committee shall be constituted as follows: four members including the Past President, the Secretary/Treasurer, one prior Gold Medal recipient to be appointed for a one-year term by the President, subject to the approval of the Executive Council, and the President-Elect, who shall serve as chair.
The duty of the Gold Medal Nominating Committee shall be to nominate individuals who have rendered distinguished service to radiology to receive the ARRS Gold Medal. The Committee shall present its nominees to the Executive Council for approval.
ARTICLE IX
OFFICERS
The five officers of the Society shall be: President, President-Elect, Vice President, and Secretary and/Treasurer.
SECTION 3
Vice President
The Vice President shall be responsible for recommending changes to the Bylaws to the Secretary of the Society for the review by the Executive Council. In the event of the incapacity of the President-Elect, the Vice President shall assume the duties of that office and continue to fulfill the duties of the Vice President.
The Vice President shall serve for one year and shall assume the office of President-Elect at the conclusion of the annual business meeting.
SECTION 4
Secretary/Treasurer
The Secretary/Treasurer shall keep or cause to be kept in permanent form a correct record of all the transactions of the Society. He or she shall notify all members of committees and representative to other organizations of their appointment and of duties assigned to them. The Secretary/Treasurer shall conduct the correspondence of the Society and shall perform all duties regularly pertaining to this office. He or she shall also act as Secretary of the Executive Council, record or cause to be recorded the minutes of the Executive Council its meetings, organize special meetings of the Executive Committee, by teleconference, in person or other means, and keep or cause to be kept the records of the Executive Committee.
The Secretary shall serve for five years.
SECTION 5
Treasurer
The Secretary/Treasurer shall be accountable for all dues and assessments and all other funds that may accrue to the Society. The Secretary/Treasurer or his or her agent shall disburse from the treasury such funds as may be necessary to meet appropriations and expenses of the Society, subject to the provisions of the officially approved budget. In the absence of such budgetary authorization, the Secretary/Treasurer or his or her agent shall make such disbursements in consultation with the Executive Committee.
The Secretary/Treasurer shall be bonded by the Society for the safekeeping and proper disbursement of the funds of the Society and shall make a full report annually to the Society, such report to be certified by a certified public accountant. The Secretary/Treasurer or his or her agent shall invest the surplus funds of the Society, as directed and approved by the Executive Council. The Secretary/Treasurer shall serve as Chair of the Finance and Budget Committee.
The Secretary/Treasurer shall serve for five three years.
ARTICLE XII
EXECUTIVE DIRECTOR
The Executive Council shall appoint an Executive Director. The Executive Director, under the direction of the Executive Council, shall perform the duties of the title of that office ordinarily connotes. The Executive Director shall be responsible to the President and Secretary/Treasurer for the administrative functions of the Society and to the Treasurer for the financial reporting of the Society and for revenue and expenditure management. The Executive Director shall be empowered to sign checks and contracts approved by the Executive Council and shall act as agent for all officers of the Society in administering Society affairs and day-to-day operations. The Executive Director serves at the pleasure of the Executive Council and as such serves as the Chief Executive Officer(CEO). The Executive Director is empowered to direct the personnel affairs of the Society to ensure that operations are timely and effective. The Executive Director shall be bonded and shall be required to render an administrative report at all Executive Council meetings.
ARTICLE XIV
ELECTIONS
The Society shall elect annually by voice or ballot at a business meeting held during the annual scientific meeting the following: annually the Vice President and as vacancies occur the Secretary/and Treasurer. The candidate for each office receiving a majority of the votes cast shall be declared elected.
The newly-elected officers and members of committees shall assume their duties at the close of the final day of the meeting at which there were elected and shall hold office until their successors assume office.
Members from the eligible classes of membership who are in good standing shall be entitled to vote.
ARTICLE XVI
FISCAL YEAR
The fiscal year of the Society shall begin on January July 1 of each year and end on December 31 the following June 30.
AMENDMENTS
An amendment to these bylaws must be submitted by the Vice President to the Secretary/Treasurer of the Society for review and approval by the Executive Council. The approved amendments must be sent to the eligible classes of membership of the Society at least one month before the annual business meeting at which the amendment is to be acted upon. It shall be voted on at the business meeting, a two-thirds vote of all eligible members present and voting being necessary for its passing.