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Meeting Attendee Demographics | Exhibitor Benefits | Sponsorship Opportunities
Exhibit Application | Exhibit Hall Floor Plan | Exhibitor Checklist | Housing and Travel | Rules and Regulations
Eligibility for Exhibiting
Any exhibitor whose proposed exhibit
will enhance the educational and scientific
goals of the ARRS Annual
Meeting is encouraged to apply for
space. ARRS reserves the right to
refuse rental of exhibit space to any
company whose display of goods or
services is not likely to be, in the opinion
of ARRS, compatible with the general
character and objectives of the
exhibition.
Standard Booth
The standard booth size is
10'x 10'. The basic rental rate includes an
8' high backwall drape, 3' high draped
sidewall dividers, a sign bearing the
company name, heating, air conditioning
and general overhead lighting.
In-line Exhibits
(10'x 10' or multiple thereof)
The back half of the basic exhibit
may be furnished up to a height of 8'.
The front half of the rented space may
be furnished from the floor up to a
height of 4', with the exception of
equipment that may exceed the 4’
height limit but may not be higher than
8’ and must be placed so it does not
block the view of or impede the sight
lines of adjacent exhibits.
Space Assignment
ARRS has initiated a priority point
system for booth placement. Those
exhibitors with the most points will
have first choice regarding space and
location. ARRS will do everything it
can, within this framework, to provide
exhibitors with the space they request.
Point System for
Booth Location
Consecutive Years
Exhibited
5 points per consecutive year
Consecutive Years as a
Corporate Partner
5 points per consecutive year
Corporate Partner
10 points (based on 2007)
Corporate Member
10 points (based on 2006/2007)
Early Exhibit Application
2 points per month (based on 2007
application) |
Booth Application on Time
5 points (based on 2007 application)
Number of 10' x 10' booths
1 point per 10' x 10' (based on 2007)
Roentgen Fund Sponsor
1 point per $1,000 (based on
2006/2007)
AJR Advertiser
1 point per $1,000 (based on
2006/2007) |
Exhibitor Service Kits
Exhibitor service kits containing
order forms and information on furnishings,
signs, accessories, electrical
requirements, labor, drayage, shipping,
audiovisual equipment,
florals/plants, etc., will be mailed in
late February by The Expo Group after
ARRS has assigned booth spaces.
Exhibit Installation
Saturday, May 5
7:00 am–6:00 pm
Sunday, May 6
7:00 am–3:00 pm
All exhibits
must be fully
operational by
3:00 pm on
Sunday, May 6. After this hour, no
installation work will be allowed. If
booth set-up has not begun by 12:00
noon Sunday, May 6, The Expo Group
will begin set-up at the company’s
expense.
Badges are required for entry into
the exhibit hall on installation dates
and may be obtained beginning at
7:00 am on Saturday, May 5.
Because of safety considerations,
no one under the age of 18 will be
allowed on the exhibit hall floor during
installation and dismantling. Security
guards will strictly enforce this policy.
Exhibit Hours
Sunday, May 6 (Opening Reception)
7:00 pm–9:00 pm
Monday, May 7–Wednesday, May 9
9:15 am–4:30 pm
Exhibit Dismantling
Wednesday, May 9
4:30 pm–12:00 midnight
Thursday, May 10
8:00 am–2:00 pm
Please note that no packing of materials
or equipment can begin until 4:30
pm on May 9. By signing the agreement
for booth rental, the exhibitor
agrees not to begin dismantling until
the exhibit hall is officially closed.
All exhibit material must be packed
and ready for shipment by 2:00 pm
on May 10. If exhibits cannot be
removed by 2:00 pm, special arrangements
must be made. All material not
removed by that time will be shipped
at the exhibitor’s expense by a carrier
selected by The Expo Group. |
